If you’re a
business owner, it’s understandable that the thought of storing your business
records off-site can be daunting at first. Doing so requires trust and a firm understanding of the benefits that
off-site storage has to offer. After considering these top five reasons, we are
confident you will be convinced in the security of off-site storage and perhaps
will implement it for your own business.
Top 5 Reasons to Store Records Off-Site
Tech Magazine, the top five reasons companies use off-site record storage are
for sound security, ease of access, less storage equals more space for you,
data retrieval and increased efficiency.
Sound security: While you may think that having your
records stored either physically in your office space or digitally in your data
base is the safest option for your records, realistically you’re putting
yourself and your business at risk. Business record storage facilities have
such safety features are fireproofing, temperature and humidity control,
vaults, and water damage prevention such as not being near a water main or
flood zone just to name a few of many.
Ease of access: A document storage facility is able to
convert your documents into digital format, so you don’t have to shuffle to
find them and they’re available in minutes.
Less storage = more space: Offsite storage makes more efficient and
better use of your office space. We believe you'll find the costs well worth
it. Your investment will provide convenience, security and easy system to
manage your data. That makes for a more productive and happier staff and
makes better use of your resources.
Data retrieval: Similar to ease of access, data is much
easier to find and retrieve when it is stored off-storage because you have the
ability to have it organized remotely, therefore making it much easier to find
when the time comes.
Increased efficiency: these four preceding features of
off-site business record storage equate to increased efficiency for you and your
business. By having a peace of mind about the safety of your documents, more
space in your office space and much easier access your business will
undoubtedly be more efficient.
Making the Move to Larson Records
We hope you have
found these facts about the benefits of off-site storage insightful and will
consider connecting with us at Larson Record Management! Check out how easy it is to transfer
from your existing vendor for better service.