Many years ago, employers used to hold onto employee
records, even after they had gone – indefinitely. People thought this provided
them and their business with a cushioned defense in case anything came up.
Today, the complete opposite is true. In 2005, the FTC put the Disposal Rule to
protect consumer information by reducing the chances of identity theft and
fraud. There are many parts to the Disposal Rule that business owners who
retain records should be aware of.
Who Does the Disposal Rule Apply to?
The Disposal Rule applies to individuals or businesses of
any size that uses consumer reports that contain sensitive information such as
medical records, check writing history and insurance claims – just to name a
few. Chances are whatever business you’re in, you’re keeping sensitive records
of some sort and it’s important for legal reasons to keep track of these.
Working with Larson Records Management can help unload this burden, and we even
happy to help you with the disposal process!
How Should I Be Disposing of Employee Records
Throwing away documents in the trash is an illegal form of
discarding of records according to the Disposal Rule. And this is where Larson
Records can come in to help! One of the service we offer is document shredding. We
understand that keeping up with these rules and regulations can be difficult
while running a business simultaneously, but we also know how important it is
so you don’t become liable. We provide mobile service, where we come do the
shredding at your facility. And we also provide plant based service, where the
shredding is done off-site. We perform this service with the help of Shred-N-Go and Shred Right,
our partners in the document shredding industry.
Depending on what kind of business you’re in, such as
financial, banking or the health industry, there may be other federal regulates
that’s specify more closely how to dispose of records and it’s important to be
aware of these industry specific rules.
It’s important to note that the FTC Disposal Rule doesn’t
just apply to paper, it’s records in any format. We also destroy computers,
back up tapes, hard drives and CD, so give us a call if you need help disposing
of any of that as well!
Get Rid of Old Documents: It’s the Law
Disposing of old documents, and doing so properly is
essential no longer an option due to the FTC’s Disposal Rule. While it can be a
lot of work to clear out files and hard drives many years after the fact, your
business will be more organized and you will no longer be liable for
information that doesn’t pertain to you or your business anymore which should be of some relief.